NovaFlow

AI workflows that
your team actually uses.

We find where AI saves time and money, build it, and train your team to run it.

Book a free AI diagnostic
  • 68% lower tool spend
  • 35+ hrs/week saved
  • 30-day rollouts

Ex-Deloitte · CS + MBA · Northeastern

Deloitte Northeastern University
See how we work

Who it's for

Enterprise teams and growing businesses.

The work looks different. The standard doesn't — find the workflow, build it, and leave your team able to run it.

Enterprise and high-growth teams

  • Governance, with a clear owner for every AI workflow

  • Built into the stack your teams already use

  • Rollout and change management across departments

Growing businesses

  • Fast wins in 30 days

  • Pilots sized to your team and budget

  • No in-house AI team needed

What we build

Workflows that take work off the team.

We start from the repetitive work already sitting in your business. These are the kinds of workflows we build.

  • Client intake and onboarding

    Collect the details, route new clients, and draft the first response so the team stops retyping the same information.

  • Document and invoice processing

    Pull the fields that matter out of invoices, contracts, and forms, then hand them to the system your team already uses.

  • Support triage and reply drafting

    Sort incoming requests and draft replies your team reviews, so the queue moves without adding headcount.

  • Sales follow-ups and CRM upkeep

    Keep follow-ups and CRM records current after every conversation, instead of relying on someone to remember.

  • Internal knowledge assistant

    Let people ask questions against your own documents and get an answer they can check, instead of hunting through folders.

  • Automated reporting

    Assemble the weekly numbers from the tools you already have, so reporting stops taking a morning.

Results

Real workflows. Measurable results.

Case study

From Shelfware to ROI

Monthly tool spend fell from $40,000 to $12,000, a 68% reduction.

Monthly tool spend

Reduction: -68%

Before
$40K
After
$12K

A Series B fintech was spending over $40,000 a month on AI and automation tools that nobody on the team was actually using. After a diagnostic session and a 90-day AI strategy engagement, we cut their tool spend to $12,000 per month, redirected budget toward two high-impact automation projects, and helped their ops team save 35+ hours per week on manual processes.

  • 35+ hours saved per week
  • 90 days engagement timeline

— Client details withheld per NDA. Results are representative of engagement outcomes.

Case study

Client intake automation

Weekly client intake time fell from 12 hours to 90 minutes, an 88% reduction.

Weekly intake time

Reduction: -88%

Before
12 hrs
After
90 min

A company was burning $60K a year on manual client intake — over 12 hours a week across the team. We mapped the workflow, identified what to automate, trained the team, and got it down to 90 minutes a week inside of 30 days.

  • 30 days to measurable results

Case study

Operations workflow overhaul

Weekly operations work fell from 15 hours to under one hour, a 93% reduction.

Weekly ops work

Reduction: -93%

Before
15 hrs
After
<1 hr

A client doing $120K/mo was losing 15 hours a week to data entry, follow-ups, and reports. We automated the workflow and got it under an hour. Roughly $95K a year in wasted labor — gone.

  • $95K/yr wasted labor eliminated

How it works

From first conversation to measurable results.

  1. 1

    Diagnose

    Book a call and we'll send the intake questionnaire. In a 90-minute session we find the workflows where AI saves the most time and money. You walk away with a written action plan within 5 business days — whether or not we keep working together.

  2. 2

    Pilot build

    We build a first version of the highest-impact workflow, using the tools your team already has. The goal is something you can see working, not another slide deck.

  3. 3

    Rollout and training

    We put the workflow into daily use and train your team to run it. In-house, with a partner you already work with, or a mix — whatever fits how you operate.

  4. 4

    Measure ROI

    We track the time and cost the workflow takes off the team, then decide what to build next. The work only counts if people keep using it.

About

Strategy should create clarity, not more confusion.

NovaFlow was founded by an ex-Deloitte consultant with a background in computer science and an MBA in corporate finance and entrepreneurship. That combination means we can talk to your engineers and your CFO in the same meeting and actually move things forward.

We help companies stop wasting money on AI that never leaves the slide deck. We figure out where it genuinely creates value, then build the workflows and train your team to run them. And if we're not the right fit, we'll tell you that too.

See how we can work together

FAQ

Questions we hear most often.